Stylite GmbH - EGroupware hosting, support and development: Functions

Functions

EGROUPWARE (EPL) MODULES AND FUNCTIONS

Task Management: InfoLog	Create tasks and delegate to team members or groups Link flexibly to other data types such as addresses, contacts, projects or attach any file by uploading to a task Document task progress and follow status Establish comprehensive selection criteria and perform full-text search Be informed by getting Email notification and/or popup messages if status or content of task has been changed. On click access to the file manager data store of InfoLog, to attach and manage task related files directly. Limitation of visible rows in the task description area of the InfoLog module overview page. Customisable setting for a perfect visualisation and task handling. Linking of new or already existing tasks to other InfoLog items as sub entries, to organise tasks logically. Use the new subtask handling function to decide, whether subtasks should be closed automatically by setting the parent task 'done'.
Team Calendar	Manage own and shared appointments Send, accept and reject invitations Allocate resources to an appointment Use alarm and reminder functions Link appointments to other data like contacts, tasks or attach files Create selection criteria and perform full-text search Use category or team view for managing your schedules optimally Get Email notifications about any changes in your calendar Print function to create a receipt of an appointment with complete information about date, time, subject, notes, participants, attachments.
Contact Management	Create multiple addressbooks View contacts and organisations easily by using filters and advanced search functionalities Use categories and distribution lists to organise the address stock transparently Import/Export address data material and fill documents automatically with contact data for e.g. marketing campaigns Link contact data with any other kinds of EGroupware data like notes, tasks, projects or uploaded documents to create a powerful CRM view Print function for serial letters and address labels Visualisation appointments with contacts by last date/next date notice. On click access to the file manager data store of an address, to attach and manage contact related files.
Email	Complete email application for managing multiple identities and email accounts Refer to addresses in contact management for composing emails efficiently Share folders, create new folders, set filter rules, use multiple individual signatures, manage email forwarding and out of office messages (dependent on the email server capabilities) Save emails as tasks. Attach multiple files to email directly from EGroupware's file manager. Use your file manager Favourites or browse in module item attachments for easy navigation. Save email attachments to EGroupware's file manager. Use your file manager Favourites or browse in module item attachments for easy navigation. Convert emails to tasks and link to existing InfoLog tasks as sub entries for a better overview.
File Manager	Use fully equipped web based file manager for sharing information and managing documents Individual home data area for each user Team folder for supporting data exchange optimally Direct access to the file manager from the personal computer using WebDAV (web based distributed authoring and versioning) Save mostly used folders as your Favourites in the side menu for quick access and a better overview Personalise your workspace by using folder links for higher productivity Manage Files and Folders easily by copy/paste over a clipboard Upload multiple files at once for more convenient file handling File protection to prevent accidentally overwriting of data while uploading Browse to EGroupware's module item attachments and organise information efficiently (e.g. attach files and folders to projects directly by the EGroupware file manager) Use EGroupware as a regular file server. EGroupware provides WebDav communication features for accessing its file server directly by personal computers (e.g. in combination with tools like NetDrive or Webdrive (3rd party tools) on a Microsoft operating system). Example: manage the project file store directly from your PC, copy/move/create project related files and folders. Easy customisation of EGroupware's file manager by Superuser mode for administrators. Create group folders and manage user rights conveniently.
Tracking System	Manage and audit service, maintenance, change management and any other kinds of processes which need a defined delegation structure and escalation procedures Create functional areas (tracker queues) and types of tasks which has to be tracked Define the delegation and escalation structure Link tracker entries to InfoLog tasks, addresses, project management and time sheet module Document working progress historically and additionally by predefined text modules Print working receipts for filing Custom defined fields fully available. Manage tickets by attaching individual information additionally.
Knowledge Management	Share companies know how on the EGroupware platform Publish any kind of information by releasing articles which contain descriptions, links to other information and attached files Order articles by categories and classify them with search items
Wiki	Use the Wiki hypertext system to structure information like in the Internet Wikipedia Wiki helps to organise knowledge and documentation in a interlinked structure of different wiki pages Find content easily by index based full text search Protect information by user and group rights on page level
Project Management	Create and manage hierarchical projects Plan and manage staff and budgets Set milestones Create sub projects Capture working hours and costs Visualise project status and time line by Gantt chart Use an extended user right system based on individual project roles Create project templates for recurring procedures Link contacts, tasks or any other kinds of information in EGroupware to the project. On click access to the file manager data store of the project manager module, to attach and manage project related files directly. Manage project files and folders easily by EGroupware's above mentioned WebDav features, using a direct EGroupware file server connection.
Time Sheet	Manage and audit working time documentation Link time sheets to tasks, projects, contacts or any other kinds of information in EGroupware and classify them by categories Analyse data by different time periods, use time sheets as base for invoicing or internal controlling purpose Consolidate working time in the project manager by using the Time Sheet New customisable status field for a better management and tracking of time sheet entries (e.g. status documented, billed, cancelled) to support invoicing processes optimally.
News	Use EGroupware News module as an intranet information system Publish news on a group specific level Use filter and search options
Resources	Document and manage resources Book resources for appointments Order resources by categories and custom fields
Polls	Create polls and set answers individually Assign the right to vote and to see the result of the poll to groups
General Functions	Sophisticated user and group access control system on the level of each module Order content by categorising and use different filters and full text search for finding information easily Interlink data across the modules for providing information anywhere in the software Individualise user interfaces by eTemplates Use the multi-lingual capapility of EGroupware for integrating international teams Individualise the software by using module preferences on user level Store icons for user defined InfoLog types and the EGroupware's URL favicon in the file manager.